End-Of-Day

The End-of-Day report is key to balancing the billing operations of the clinic on a day to day basis. All detailed transactions for each patient are listed, segregating charges, payments, write-offs, adjustment increases and decreases, and service charges.

The origin of each transaction can also be determined by the user’s initials that are referenced on each line item. These initials are associated with the user name and password for the operator creating the transactions; thus, tracking the author of the transaction is made easier.

Visits

Each set of transactions for each patient has a "visit indication" flag that indicates if the transaction is reflected in the visit total information. The Grand Totals page will show the total patient visits for the day as well as the total "new patient" visits.

Doctor Totals

The report is segregated by treating doctor with totals for all categories being summarized for the clinic as well as for each doctor.

Deposit Slip

A "deposit slip" is also generated at the same time, listing all pertinent credits. This may be used for balancing receipts to the bank deposit for the day.

Auditing Features

Also included is a listing of all patients "signed-in" for the day that have no corresponding charges associated with the visit. This helps eliminate "lost charges".

Deleted transactions are also tracked and reported. Each transaction is linked to an end-of-day report for detailed auditing of changes in the accounting data.

Transactions that are over 7 days old will appear on the next end-of-day report. This eliminates intentional “back-dating” or “future-dating” of transactions (i.e. payments) in attempts to hide the transaction from auditing of the clinic totals.